Automated bookkeeping
Transactions are recorded automatically, cutting manual data entry and the errors that come with it.
Smart Accounting Web App
A secure web app, with a companion mobile app, that lets businesses manage finances, invoices, taxes, payroll and transactions in one place, with reports that are always up to date.
Project overview
The whole finance office, in one app.
Growing businesses were running their accounts across spreadsheets, a separate invoicing tool and a payroll file, so nobody had a clear, current picture of the money.
We designed and built one platform for bookkeeping, invoicing, payroll, tax and reporting, used in the browser at the office and on a phone through the companion app.
The brief
Spreadsheets and guesswork, replaced by live numbers.
Challenges
Transactions were typed in by hand, invoices were tracked in a spreadsheet and payroll was worked out separately every month. Month-end reports took days to compile, errors were hard to trace, and owners only saw where the business stood long after the fact.
Solution
One secure platform where transactions are recorded automatically, invoices and payroll live next to the books, and profit & loss, balance sheet and cash flow update in real time. A mobile app gives owners the same numbers on the go.
Key features
Everything finance needs, in one login.
Invoicing
Create, send and track invoices, with paid, due and overdue status at a glance.
Real-time reports
Profit & loss, balance sheet and cash flow, always up to date and ready to export.
Payroll
Salaries, deductions and approvals handled in a single payroll run.
Tax management
Organised records and tax reports that make filing and compliance simpler.
Data security
Role-based access controls, encrypted data and regular backups.
Product tour
Inside the app.
User roles
The right access for every person.
- BBusiness owner
Sees cash, profit and outstanding invoices at a glance, on the web or the app.
- AAccountant
Records transactions, reconciles accounts and prepares statements and tax reports.
- PPayroll manager
Runs payroll, manages deductions and sends salaries for approval.
- AAuditor
Read-only access to ledgers and reports, with a full history of changes.
How it’s built
Secure by design, ready to grow.
UsersWeb + mobile appBrowser, Android, iOS
FrontendReact.jsDashboard, forms, reports
BackendLaravel / PHPREST APIs · role-based access
DataMySQLEncrypted, backed up daily
Runs on AWS cloud infrastructure, with
- REST APIs Shared by web and mobile
- PDF & Excel Statement exports
- Email Invoices and reminders
- Backups Automatic and restorable
Technology stack
- Laravel / PHP
- React.js
- MySQL
- REST APIs
- AWS Cloud Infrastructure
- Mobile Application Integration
Delivery
Five months, five stages.
- Wk 1–2
Discovery
Sessions with accountants and business owners, mapping every workflow from entry to report.
- Wk 3–5
UX & UI design
Wireframes and a clickable prototype for the dashboard, invoicing, payroll and reports.
- Wk 6–17
Development
Two-week sprints building the Laravel API, React web app and mobile integration.
- Wk 18–20
QA & security
Calculation checks against real ledgers, permission testing and a security review.
- Wk 21+
Launch & support
Data migration from spreadsheets, team training and ongoing updates.
Outcome
What changed for the finance team.
- −70%Time spent on month-end closing
- 3×Faster from invoice to payment
- Real-timeProfit & loss, instead of monthly
- 1 runFor salaries, deductions and approvals
Start Here
Need accounting software for your business?
Tell us what you are trying to achieve and we will come back with a recommendation, a rough timeline and an honest budget range.
Request a Demo